14 product management tools available for free

April 06, 2020

What can I get for free?

Even at the very beginning of your journey to build a product, using dedicated tools will help you a lot. Since the very beginning, try to apply a process that you can extend and improve later. Your primary duty at that point is planning and the first steps of the execution. Be focused on those activities:

  • document your goals
  • build ideas backlog
  • keep a repository of your experiments
  • organize backlog for execution phases
  • keep product data organized - try not to spread it everywhere around

At the very beginning, it is maybe not the smartest idea to spend a lot of money on paid solutions. On the other hand, it would be a nice start with the right foot. Fortunately, many tools have a free plan for people like you. They are limited, but probably going to work for many small product teams.

Below you will find a list which is based on my popularity ranking. I’ve chosen those with free plans, and I’ll summarize their limitations bellow.

Here is a list of 14 tools providing free plans

(sorted by popularity)

I guess everyone knows Trello. It is a web-based Kanban-style list-making application.

  • Unlimited users
  • Limited to 10 Team Boards
  • Unlimited number of cards
  • Limited to 10MB per file attachment
  • Unlimited Lists

For individuals or teams just getting started with project management.

  • Up to 15 users
  • Unlimited number of projects
  • Unlimited number of tasks

We are taking here into concideration Jira & Confluence, but Atlassian delivers many different tools on its platform.

  • Up to 10 users
  • Unlimited number of projects
  • limited 2 GB file storage

Notion is an “All-in-one workspace”. Notion is trying to combine in one app features delivered by: Google Docs, Evernote, Confluence, Wikis, Jira, Asana, Sheets or Airtable.

  • Unlimited members / unlimited guests
  • 1,000 blocks (single piece of content you add to your page)
  • Limited to 5MB file upload
  • No version history

Wrike is an online project management software that gives you full visibility and control over your tasks. With the help of our product, managing projects becomes easier. Tools include time tracking, project planning and organization, an interactive timeline, communication, and online collaboration.

  • Up to 5 users
  • a simple, shared task list for small teams

Miro is “The online collaborative whiteboarding platform to bring teams together, anytime, anywhere”.

  • Unlimited team members
  • Up to 3 boards
  • Anonymous board viewers
  • Premade templates
  • Core integrations

ClickUp promotes itself as a “One app to replace them all. All your work in one place: Tasks, docs, chat, goals, & more.”

  • Unlimited users
  • Unlimited number of tasks
  • 100MB Storage

Clubhouse is giving you in a free plan unlimited core features. In higher plans you are getting better support and “Observers” - who can view data across the workspaces, enterprise features (e.g. SSO), and of course higher number of users).

  • Up to 10 users
  • Unlimited number of projects
  • Unlimited number of tasks
  • Unlimited Core Features
  • No Additional Features
  • Community support
  • Free forever

Pivotal Tracker is an agile project management tool that allows your team to collaborate around a shared backlog of stories.

  • Up to 3 users
  • Limited to 2 projects
  • Unlimited number of tasks
  • Unlimited Storage
At least until the first half of 2020.

In other words, for the time being, you can enjoy a free Quire account with up to 35 organizations, 80 projects and 30 members.

And the good news is, whatever you are already using until then, will continue to be free.

Work with as many people as you want, on an unlimited number of boards for an unlimited period of time.

  • Unlimited users
  • Limited to 1 project
  • Limited to 50 objects per board
  • total file storage 500 MB (max 10MB per upload)
  • Unlimited number of boards
  • Only read-only guests
  • Support: Self-Service
  • No history & versioning

You can use Hygger for free for the first 50 tasks after signing up. During that period you can freely explore all the capabilities and features of the platform.

  • Unlimited users
  • Unlimited number of projects and boards
  • Limited to 50 tasks
  • Up to 100 MB storage

Produck is a project management tool teams use to stay organized, avoid delays, and have time for the work that matters most.

Free forever version with Unlimited Users. Free 14-days trial to test Premium. No credit card required. Cancel anytime. (FREE Asana & Jira Migration! Transfer everything in seconds!)

  • Unlimited users
  • Up to 100 MB storage
  • Unlimited number of projects and boards
  • Limited to basic permissions
  • No task dependencies
  • No free guest users

For your hobbies and personal projects, as well as smaller work tasks.

  • Up to 3 users
  • 1 project
  • 10 files (Max 5MB per file)
  • Limited to 5 active ideas
  • Limited to basic features
  • Limited set of features from "Intelligent Recommender System"
Trello10 team boards10MB per attachment
Notion1000 blocks5MB per upload
Pivotal Tracker32
Conceptboard150500MB (10MB per file)
TicTol3110 files (Max 5MB per file)


I hope that list will help you to make the right decision about which tool is right for you. At some point, the free plan will not be enough, and you will need to choose a paid plan. In the next article, I’ll compare paid plans of different product/project management tools. Stay tuned!

Feel free to contact me in case you found any mistakes or have any suggestions how to make this article better.

by Maciej Kucharz